RFQ Intake Checklist: What Builders Should Send to Get a Clean Timber Quote

Published March 20, 2026 by MVP Pro Timber

Builder RFQ intake checklist for heavy timber: drawings, elevations, spans, connection expectations, delivery/site constraints, schedule, finish expectations, and decision deadlines to speed quoting.

# RFQ Intake Checklist: What Builders Should Send to Get a Clean Timber Quote The fastest way to get a clean, accurate timber quote is to send a complete, builder-friendly RFQ package. When key inputs are missing, the quote either slows down or arrives with assumptions that can create surprises later. This checklist is a practical RFQ intake list you can copy/paste and send with your request. ## Builder RFQ intake checklist (copy/paste) ### Project basics - Project name + location (county/state) - Building type (lodge, barn home, commercial, etc.) - Desired scope (frame only, frame + deck/loft interface notes, etc.) ### Drawings - Floor plans (PDF) - Elevations (PDF) - Roof plan + sections - Any structural notes relevant to the timber scope ### Key dimensions - Overall footprint - Plate heights and finished-floor elevations - Major spans and beam sizes (if known) - Overhangs and roof pitch ### Interfaces to confirm early - Roofline datum and eave/ridge intent - Deck/loft connections - Stair stringer interface areas - Chimney/fireplace locations - MEP penetration expectations ### Site and logistics - Delivery constraints (access, turning radius, staging area) - Crane access and set day constraints - Any known weather/seasonal limitations ### Schedule - Target set window - Dry-in window and priority milestones - Decision deadlines (what needs to be locked by when) ### Finish expectations - Exposed timber finish expectations (visibility, protection requirements) - Any special stain/finish notes ### Contact and approval chain - Primary builder contact - Who approves changes - Preferred communication method ## Builder move that speeds quotes Send one zipped package or one Drive link with the checklist answered. Clear inputs reduce assumption-driven quoting and prevent later surprises. ## Where MVP Pro Timber helps We help builders scope timber packages cleanly and coordinate key interfaces so the quote is accurate and the job runs smoothly from set to closeout.